Purchase Order Receipt and Follow Up

So recently I’ve had a few conversations with some of the community where we dived into the deep dark world of Accounts Payable. Some of conversations contained a point a little like this “it is a shame that we cannot see a list of Purchase Orders that are yet to have GRNs assigned to them…”, then suddenly “BOOM” I hit them with a fact of awesomeness and tell them about the ‘Purchase Order Receipt and Follow up’ Workspace.

“Will, what is this mythical workspace you speak of?” Allow me to tell you!

The ‘Purchase Order Receipt and Follow Up’ workspace is an activity orientated area focus on control and maintenance of POs – it allows you to view your POs and the various states they are currently sitting in – as show below (or as it says “on the tin” look at purchase order receipts and follow up on them):

This includes:

  • Pending Receipts by vendor – POs that are yet to be receipted against
  • Delayed Receipts by vendor – POs where receipts are overdue
  • Registered not received orders
  • Returns by vendors

It also provides other salient details around POs that are waiting to be invoiced and, of course, other quick links to initialise other inquiry based activities that we would expect from a workspace. The entire workspace focused on processing Purchase Orders.

Making Tax Digital – Dynamics 365 FnO/AX 2012 R3

Will typing out blog on a train: As we all know HMRC are bringing the tax that we all love… that is VAT into the modern age – well at least a step in the right direction and will make it mandatory for companies to submit their obligatory VAT returns automatically through to the HMRC system i.e. “MAKING TAX DIGITAL”.

Random concerned user: But wait!!!!! I use Microsoft Dynamics 365 for Finance & Operations (…and my little bro uses AX2012 R3) how am I meant to comply with this, am I meant to comply with this – who is meant to comply with this arghhhhhhhhhhhhh!??!?!

Will: Firstly, calm down. Secondly compliance concerns itself with those whose VAT return amounts to over 85,000 GBP (£), if you don’t have to return over that threshold then it’s entirely up to you if you comply…However, this threshold and compliance limit may change in 2020 – so be ready! VAT returns from the 1st April 2019 will have to be submitted, for those who fall into the compliance bracket, via the MTD process.

So HMRC have blessed all of us with a selection of APIs which allows us to:

  1. Retrieve VAT obligations (mandatory)
  2. Submit VAT return for a period (mandatory)
  3. View a VAT return for a period (optional)
  4. Retrieve VAT liabilities (optional)
  5. Retrieve VAT payments (optional)

The beautiful people at Microsoft will ensure Dynamics 365 for Finance & Operations (and AX 2012 R3) can achieve the first 2!!!

With regards to point 2 FnO will collect info for the VAT return, as per usual config, but will then allow the relevant user to send the report onward to HMRC – then you’ll be able to see the HMRC responce to your submission in the system….winning!!!!

To view the Whitepaper from Microsoft click here => https://mbs.microsoft.com/customersource/northamerica/AX/learning/documentation/white-papers/MakingTaxDigitalUK365FinanceOperationsAX2012R3

HMRC MTD overview => https://www.gov.uk/government/publications/making-tax-digital/overview-of-making-tax-digital